Meeting Minutes

SWWDGA Meeting Minutes:

SWWDGA

Oct. 26, 2019

Welcome @ 1:20
- In Attendance: Ann Moelhman, Jody Ashton, Pat Hendrickson, Tricia Ermert, Sheryl Horst, Julie Pirtle, Mark Emerich
President Report
- Meeting Changes...Jody motioned to approve, Pat seconded it (PASSED)
  - Quarterly Membership meetings
  - Monthly Officers/Directors meetings (electronic or in person)
Secretary Report
- last meeting was September 28, 2019
Treasurer’s report...working on itemizing
- Open Class Show
  - Final cost of show
  - Profit/Lost…-$56
Old Business
- Show
  - Need new Show Chairman
  - May 16, 2020 needs to be reserved at Southwest WA Fairgrounds
  - Mark Baden working to get judges
    - Mark shared with Ann that he had found a couple of judges
- 2nd Annual Goat Educational Day
  - January 25, 2020
  - Location: Centralia College
  - Mark Baden has agreed to speak
  - ? 2nd speaker on Goat Nutrition
  - Cost of meal needs to be decreased over last year
    - Subway, Costco...
- Sponsor DHIA meeting in January?
  - Jody Ashton offered to host this
  - Date to come later
- How to attract members to meetings?
  - Hopefully meeting quarterly will help
New Business
- Request for Sponsorship for 2019 Annual Convention in Boise
  - WE decided not to donate
- Request from the Secretary of State for Annual Report
  - Jody will take care of this
Education at meetings
- Way to “retain” new memberships
  - Quarterly meetings to come
- Need old members to assist with topics presented at meetings
  - Wine and Cheese gathering

News from “MY Farm”
- Round table discussion about what is going on at member’s farms
  - Mark...had a successful fall breeding
  - Pat...still unpacking from her new house move
  - Tricia...she has been contacted for buck use
  - Jody...not sure she will have goats bred this season
  - Ann...no more goats at her house :(
  - Julie and Sheryl...goat poor! They now have fleece goats

Next Member Quarterly Meeting:
- December 7, 2019…DHIA Training/Meeting
  - Location: Jody Ashton’s House
    - 18218 Tamara Ln, Rochester, WA
- January 25, 2020…2nd Annual Goal Education Class
  - Location: Centralia College
- April 4, 2020…General Meeting
- May 2020...Doe Show
- October 3, 2020...General Meeting

SWWDGA

Sept 28, 2019

Welcome @ 1:38
- In Attendance: Ann Moelhman, Bill Moomau, Jody Ashton
Secretary Report
- last meeting was in April
Treasurer’s report...information to come
- Open Class Show
  - Final cost of show
  - Profit / Lost
- National ADGA Show
  - Hospitality Booth
Old Business
- Show
  - Need new Show Chairman
  - May 16th is reserved show date at Southwest WA Fairgrounds
  - Mark Baden working to get judges
  - Why would the show make money in 2020?
- 2nd Annual Goat Educational Day
  - January 25, 2020
  - Same Location
  - Mark Baden has agreed to speak on Judging Goats
  - ? 2nd speaker on Goat Nutrition
  - Cost of meal needs to be decreased over last year
    - Subway, Costco...
- Sponsor DHIA meeting in January?
  - Jody Ashton offered to host this
  - Date to come later
- How to attract members to meetings?
New Business
- Request for Sponsorship for 2019 Annual Convention in Boise
  - Request for $250 from the club
- Request from the Secretary of State for Annual Report
  - Jody will take care of this
Education at meetings
- Way to “retain” new memberships
- Need old members to assist with topics presented at meetings
  - Wine and Cheese gathering
News from “MY Farm”
- Round table discussion about what is going on at member’s farms
  - Animals for sale, awards, additions to member’s farm
Next Meeting: October 26th at 1:00 at Moe’s House

SWWDGA Meeting

April 13, 2019

Call to Order:
- Jody called the meeting order at 11:15, meeting closed at 12:26
- Introductions/attendance: Adam & Hailey Pruitt, Mark Emrich, Moe Moelhman, Rodney & Boo Chapman, Jeannine & Sean Kelley, Jody Ashton
Secretary Minutes from March
- Moe gave the minutes
  - Still waiting on a bill from the workshop
  - Medication and Nutrition is the goal for next year’s workshop
Treasurer Report…we are tabling the report until next meeting.
- Checking:
- Saving:
Old Business
- Education Grant
  - We came out on the positive with money from the grant for the workshop
- Planning for 2020
  - Medication and Nutrition is the goal for next year’s workshop
New Business
- Discussed a sale page/website option for members
Committee Reports
- SHOW
  - Fairgrounds
    - Tamara Hayes the fairgrounds director says we have to “remove” EVERYTHING,
    - Panels: We have requested to have as many panels as they have
    - Parking/use of buildings:
    - Venders: we can have people vend but can NOT have people sell food
  - Insurance
    - Jeannine is getting the information from Pat about the information
  - Judges
    - Diane Heaney
    - Daniel Considine
    - David Funk
  - Secretaries: 6 positions
    - 2 positions still need filled
  - Ring Stewards: 3 positions
    - 2 positions still need filled
  - Breed Sponsors: 19 total
    - 9 sponsors needed
    - Best in Show Awards needed too
  - Showmanship: youth event
    - Moe is in charge and Rodney is promoting
  - Show Photo Booth
    - Area set up
    - $5 per photo…cash or card
  - Raffle/silent auction
    - Bring your new or gently used items for the raffle/silent auction
  - Sale Board
    - A sale board will be at the Show
    - Bring your ‘for sale’ and ‘searching for’ information to post on the board
  - Website for Entries
    - Jody is planning to figure this out by next year’s show
National Show
- Money Pledge…$500
- Pat will write the check and send it in
Local Fair sponsorship
- Moe will contact Dawn Lantz at Thurston Co Fair and someone one at SWWFair
Mark Emrich:
- had a woman contact him regarding her buck being sold illegally. If you know any information please contact Mark

To Sponsor or for Show information please contact: Jeannine- Jeannine.kelley@ymail.com

SWWDGA December 15, 2018

Meeting minutes @ Shaggy Aggy’s

Call to Order: Ann Moelhman called the start of the meeting 11:30am

Attendance: Jody Ashton, Jeannine and Sean Kelley, Ann Moelhman, Pat Henrickson, Caprice Smith, Marsha Hickman, Tricia Ermert, Mark Baden, Dorothy Wright

Reading of the Minutes:

Read by Jody, Pat moved to approve and Jeannine second

Treasurer’s Report:

Savings: $3111.44
Checking: $4287.64

Outstanding/new Bills:

Bill for Jessica for hosting the Website domain name
- $117.08 paid

New Business:

Winter Education Seminar: January 26th at Centralia College
- Workshop and Catered lunch
- Goat Structure, ADGA Genetics presenters
  - Mark Baden
  - Dixie Lee Davis
- We received a grant for $2000 from the Washington State Livestock Coalition

Judges for the May Show
- Dan Considine
- David Funk
- Diane Heaney

Website information:
- Marsha has volunteered her time to transferred information to Wix
- Pat will contact with Jessica on transferring the domain name to Wix by the end of December

Discussion about adding a “marketplace” on the website or Facebook for paying members

Voting on current positions:
- President: Moe Mohlmann, Pat moved to pass a unanimous ballet, approved
- Vice President: Caprice Smith has stepped down, Jeannine Kelley has volunteered, Moe nominated Jeannine, Pay seconded
- Secretary: Jody Ashton volunteered to stay on, Mark moved to keep Jody, unanimous vote
- Treasurer: Pat Hendrickson has volunteered to stay on for one more year, Caprice has volunteered to assist Pat, Moe moved a vote
- Director #2 Jody moved to add Mark Baden to the position, unanimous vote

By-laws and Constitution Change
- Tricia moved to approve the change, Pat seconded it
- Jody will make the changes and email them out to members
- Proposed additional language is highlighted:
- Article V: Officers and their duties
  - Section 1: Elected officers shall be: President, Vice-President, Secretary, Treasurer and three Directors
  - Section 2: The regular elected officers shall comprise of the Executive Board.
    - Officers will serve a one year term (with a limit of four consecutive years.)
    - Directors serve a three year term and are voted in consecutive years.

CONTINUED/ON GOING BUSINESS ITEMS:

Moe was contacted about sponsoring the National Show held in Oregon in July 2019
- All of the Northwest Clubs have been asked to sponsor
- $1,000 is the suggested sponsorship
- Moe will send out an email for Members to vote on it

We need to consider donating $150 to go towards youth dairy goat classes at the local fairs
- Moe will send out an email for Members to vote on it

Handbook for the show: Moe will contact Russ regarding this idea
- Russ sent Moe and Pat a copy of his Dog Show handbook

Discuss having a basic goat care clinic/showmanship for our April Meeting
- Moe is working on getting a venue and clinic presenters

Discuss paying for a stall at the local fairs to display our club info…still in the works
- Jody and Mark will create fair displays
- A fair list and sign up sheet will be ready in the spring
- Jeannine will create a banner design so we can get a banner made for the shows

Show information: Pat is working with Jeannine on the Show…Thank you Jeannine
- Exhibitor Fee on the Show entry form: being removed from the form
- Stall cleaning fee: we will add one dollar per entry to cover fair clean up expenses
- Can we re-assign pens if people don’t show up at a certain time?
- Add to Show info: If you are a ‘same day’ entry you may not get a stall?

Correspondence and bills:
- Moe needs a check for paper towels for the renting of Shaggy Aggy’s

Next meetings:

January 5th DHIA class at Tumwater Timberland Library
January 26th Education Workshop at Centralia College
February Member Meeting: Possible Vet Visit
- Saturday, February 16th at 11:00-1:00
- Shaggy Aggy’s 6315 183rd SW Rochester, WA 98579
April Member Meeting: Showmanship
- Saturday, April 13th @ 11:00-1:00

Adjournment:

Pat moved to Adjourn the meeting at 12:50 pm, Dorothy second it

September Meeting 2018

SWWDGA Meeting Agenda
September 15, 2018

Call to Order: Mark Emrich called the start of the meeting 11:25am

Attendance: Jody Ashton, Jeannine Kelley, Mark Emrich, Ann Moelhman, Pat Henrickson

Reading of the Minutes:
* Read by Jody, Mark moved to approve and Moe second

Treasurer's report
* Savings: $3111.44
* Checking: $4287.64
* Show Expenses:

Reports of special committees:
* Show Report (Pat):

Unfinished Business:
* Handbook for the show: Moe will contact Russ regarding this idea

New Business:

* Secretary of State Annual Report Due...Jody will take care of this
* Attraction to the Club??? Speakers...
* Show Sponsors need to turn in their prize early
* Can we work together with the NW Oregon Conference?
** Mark will contact the Secretary of that Conference
* Discuss having a basic goat care clinic in April
** Moe will work on getting a venue and clinic presenters
* Discuss paying for a stall at the local fairs to display our club info
** Jody and Mark will create fair displays
** A fair list and sign up sheet will be ready in the spring
* Discussion about changing/adding information about setting term limits on the officer positions
** Next time we have a meeting with a quorum we will vote on it
* A copy of the By-laws and Constitution needs to be posted on our website
* Advertising on the AI Clinic
** People shouldn’t be advertising on the Club website without some type of donation to the Club.
We are a non-profit organization and we should be mindful of this.
* Show information: Pat will do the Show one more year. She needs to train someone!
** Exhibitor Fee on the Show entry form: being removed from the form
** Stall cleaning fee: we will add one dollar per entry to cover fair clean up expenses
** Can we re-assign pens if people don’t show up at a certain time?
** Add to Show info: If you are a ‘same day’ entry you may not get a stall?

Correspondence and Bills:

* Pat needs the receipt from the lunches at the Show
* A 'thank you' note is being sent to Mary Chilton for her donations to the Show Raffle

Next Month's Meeting:
* October 27th (Saturday) from 1:00 to 3:00 at the Chehalis Timberland Library

Adjournment:
* Jody moved to Adjourn the meeting at 1:05pm, Mark second it

February Meeting 2018

SWWDGA Meeting Agenda
February 10, 2018 11:00 @ Jody Ashton's place

In attendance: Jody Ashton, Jeannine Kelley, Marsha Hickman, Mark Emrich, Caprice Smith, Tricia Ermert

a) Call to order by President, roll call of Officers, reading of minutes
* Call to order 11:00 by Caprice
* Read the minutes: Jody motioned to approve the minutes, Mark E. seconded

b) Treasurer's report
Checking: $1939.67
Savings: $2830.74
Petty Cash: $5.14
Total: $4775.55

c) Reports of Officers and standing committee
* Show Committee: May 19th
** Jody will contact FFA Chapters for youth to come be extra hands for show day
** Mark E: Questions...
*** Do we have a Show book?
*** When are contacts made?
*** Are there other venues we could look into using?

d) Reports of special committees
* Show Raffle and Auction:
** If you have items for the Raffle and Silent Auction contact Jody or Jeannine
** We have letters for local businesses...contact Jody if you need one for your favorite local business

* Collaboration with other Washington/Oregon Goat Clubs
** Caprice reached out to them and nobody got back with her

* "Come to the Farm" Caprice is making an account for this site
** Not going to use this option

e) Unfinished business
* Outreach/Education: What and When?
* Insurance details for meetings?
* County Fairs are not being sanctioned: No Reports Available
** Pat H
** Kris H
** Moe M

f) Correspondence and bills
* Caprice is sending out a card for a fellow member.

g) New business, including new assignments, programs and/or speakers

h) Discussion or reports of interest

i) Adjournment
* 12:04 pm Caprice motioned, Mark seconded

j) Social hour

Upcoming Meetings:
* March 10th: Pre-Show Meeting at 1:00 pm
** Location:
Bernita Narvaez house
22515 190th St East Orting, WA 98360

January Meeting 2018

SWWDGA Meeting Agenda
January 13, 2018 12:00 @ Rochester Middle School

In attendance: Pat Hendrickson, Jody Ashton, Jeannine Kelley, Marsha Hickman, Kristina Hafey, Mark Baden, John Rhondes, Rachael Heinrich, Nancy LaMott, Pam Gailey-Iselin, Becky and Mark Emrich, Russ Robinson, Ann Moelhman, Caprice Smith, Bill Moomau

a) Call to order by President, roll call of Officers, reading of minutes
* Call to order 12:00 by Moe
* Read the minutes: Moe motioned to approve the minutes, Mark E. seconded

b) Treasurer's report
Checking: $1815.00
Savings: $2830.74
Petty Cash: $5.14
Total: $4650.88
Mark E. motioned to approve treasurer's report, Moe seconded

c) Reports of Officers and standing committee
* Show Committee:
** Kathy Pandell: 3rd judge
** All the Show Sponsors have been covered
** Mark B asked to change the time and to adjust ring size to accommodate goats in milk and save time for judges
** We need to add a comment in the Show Rules about judges comments after a certain number of goats in each show
** Bill M brought in some older trophies for us to use for the show
** We need to make sure we have people to set up pens again
** We need to charge more than $5 for the pen clean-up for those people who use straw and don't clean it up

d) Reports of special committees
* Show Raffle and Auction:
** If you have items for the Raffle and Silent Auction contact Jody or Jeannine
** Nancy LaMott is donating a doeling for the Silent Auction

* Collaboration with Northwest Washington Dairy Goat Clubs
** Caprice is looking into the idea of sponsoring something for their show

* "Come to the Farm" Caprice is making an account for this site

e) Unfinished business

f) Correspondence and bills

g) New business, including new assignments, programs and/or speakers
* County Fairs are not being sanctioned: Moe asked what we can do to help
** Could we match the judges fee? $150 towards judges fee
** Moe will contact Thurston County Fair about attending one of their meetings to get info (Moe and Kris H will attend a meeting)
** Pat will contact Julie Pirtle from SWW Fair about sanctioning details

h) Discussion or reports of interest

i) Adjournment
* 1:26pm Becky motioned, Nancy seconded

j) Social hour

Upcoming Meetings: Times and Location TBD
* February 10th: General Meeting (Jody Ashton's place)
* March 10th: Pre-Show Meeting ( Moe is looking into a location)