Southwest Washington Dairy Goat Association
Bringing Dairy Goat Breeders Together Since 1926
SWWDGA Meeting Minutes:
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SWWDGA
Oct. 26, 2019
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Welcome @ 1:20
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In Attendance: Ann Moelhman, Jody Ashton, Pat Hendrickson, Tricia Ermert, Sheryl Horst, Julie Pirtle, Mark Emerich
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President Report
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Meeting Changes...Jody motioned to approve, Pat seconded it (PASSED)
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Quarterly Membership meetings
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Monthly Officers/Directors meetings (electronic or in person)
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Secretary Report
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last meeting was September 28, 2019
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Treasurer’s report...working on itemizing
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Open Class Show
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Final cost of show
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Profit/Lost…-$56
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Old Business
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Show
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Need new Show Chairman
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May 16, 2020 needs to be reserved at Southwest WA Fairgrounds
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Mark Baden working to get judges
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Mark shared with Ann that he had found a couple of judges
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2nd Annual Goat Educational Day
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January 25, 2020
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Location: Centralia College
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Mark Baden has agreed to speak
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? 2nd speaker on Goat Nutrition
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Cost of meal needs to be decreased over last year
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Subway, Costco...
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Sponsor DHIA meeting in January?
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Jody Ashton offered to host this
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Date to come later
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How to attract members to meetings?
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Hopefully meeting quarterly will help
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New Business
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Request for Sponsorship for 2019 Annual Convention in Boise
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WE decided not to donate
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Request from the Secretary of State for Annual Report
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Jody will take care of this
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Education at meetings
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Way to “retain” new memberships
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Quarterly meetings to come
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Need old members to assist with topics presented at meetings
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Wine and Cheese gathering
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News from “MY Farm”
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Round table discussion about what is going on at member’s farms
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Mark...had a successful fall breeding
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Pat...still unpacking from her new house move
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Tricia...she has been contacted for buck use
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Jody...not sure she will have goats bred this season
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Ann...no more goats at her house :(
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Julie and Sheryl...goat poor! They now have fleece goats
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Next Member Quarterly Meeting:
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December 7, 2019…DHIA Training/Meeting
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Location: Jody Ashton’s House
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18218 Tamara Ln, Rochester, WA
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January 25, 2020…2nd Annual Goal Education Class
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Location: Centralia College
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April 4, 2020…General Meeting
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May 2020...Doe Show
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October 3, 2020...General Meeting
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SWWDGA
Sept 28, 2019
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Welcome @ 1:38
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In Attendance: Ann Moelhman, Bill Moomau, Jody Ashton
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Secretary Report
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last meeting was in April
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Treasurer’s report...information to come
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Open Class Show
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Final cost of show
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Profit / Lost
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National ADGA Show
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Hospitality Booth
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Old Business
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Show
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Need new Show Chairman
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May 16th is reserved show date at Southwest WA Fairgrounds
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Mark Baden working to get judges
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Why would the show make money in 2020?
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2nd Annual Goat Educational Day
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January 25, 2020
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Same Location
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Mark Baden has agreed to speak on Judging Goats
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? 2nd speaker on Goat Nutrition
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Cost of meal needs to be decreased over last year
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Subway, Costco...
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Sponsor DHIA meeting in January?
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Jody Ashton offered to host this
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Date to come later
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How to attract members to meetings?
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New Business
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Request for Sponsorship for 2019 Annual Convention in Boise
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Request for $250 from the club
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Request from the Secretary of State for Annual Report
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Jody will take care of this
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Education at meetings
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Way to “retain” new memberships
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Need old members to assist with topics presented at meetings
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Wine and Cheese gathering
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News from “MY Farm”
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Round table discussion about what is going on at member’s farms
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Animals for sale, awards, additions to member’s farm
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Next Meeting: October 26th at 1:00 at Moe’s House
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SWWDGA Meeting
April 13, 2019
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Call to Order:
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Jody called the meeting order at 11:15, meeting closed at 12:26
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Introductions/attendance: Adam & Hailey Pruitt, Mark Emrich, Moe Moelhman, Rodney & Boo Chapman, Jeannine & Sean Kelley, Jody Ashton
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Secretary Minutes from March
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Moe gave the minutes
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Still waiting on a bill from the workshop
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Medication and Nutrition is the goal for next year’s workshop
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Treasurer Report…we are tabling the report until next meeting.
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Checking:
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Saving:
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Old Business
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Education Grant
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We came out on the positive with money from the grant for the workshop
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Planning for 2020
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Medication and Nutrition is the goal for next year’s workshop
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New Business
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Discussed a sale page/website option for members
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Committee Reports
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SHOW
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Fairgrounds
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Tamara Hayes the fairgrounds director says we have to “remove” EVERYTHING,
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Panels: We have requested to have as many panels as they have
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Parking/use of buildings:
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Venders: we can have people vend but can NOT have people sell food
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Insurance
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Jeannine is getting the information from Pat about the information
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Judges
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Diane Heaney
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Daniel Considine
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David Funk
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Secretaries: 6 positions
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2 positions still need filled
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Ring Stewards: 3 positions
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2 positions still need filled
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Breed Sponsors: 19 total
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9 sponsors needed
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Best in Show Awards needed too
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Showmanship: youth event
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Moe is in charge and Rodney is promoting
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Show Photo Booth
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Area set up
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$5 per photo…cash or card
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Raffle/silent auction
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Bring your new or gently used items for the raffle/silent auction
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Sale Board
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A sale board will be at the Show
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Bring your ‘for sale’ and ‘searching for’ information to post on the board
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Website for Entries
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Jody is planning to figure this out by next year’s show
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National Show
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Money Pledge…$500
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Pat will write the check and send it in
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Local Fair sponsorship
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Moe will contact Dawn Lantz at Thurston Co Fair and someone one at SWWFair
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Mark Emrich:
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had a woman contact him regarding her buck being sold illegally. If you know any information please contact Mark
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To Sponsor or for Show information please contact: Jeannine- Jeannine.kelley@ymail.com
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SWWDGA December 15, 2018
Meeting minutes @ Shaggy Aggy’s
Call to Order: Ann Moelhman called the start of the meeting 11:30am
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Attendance: Jody Ashton, Jeannine and Sean Kelley, Ann Moelhman, Pat Henrickson, Caprice Smith, Marsha Hickman, Tricia Ermert, Mark Baden, Dorothy Wright
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Reading of the Minutes:
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Read by Jody, Pat moved to approve and Jeannine second
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Treasurer’s Report:
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Savings: $3111.44
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Checking: $4287.64
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Outstanding/new Bills:
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Bill for Jessica for hosting the Website domain name
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$117.08 paid
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New Business:
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Winter Education Seminar: January 26th at Centralia College
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Workshop and Catered lunch
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Goat Structure, ADGA Genetics presenters
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Mark Baden
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Dixie Lee Davis
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We received a grant for $2000 from the Washington State Livestock Coalition
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Judges for the May Show
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Dan Considine
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David Funk
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Diane Heaney
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Website information:
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Marsha has volunteered her time to transferred information to Wix
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Pat will contact with Jessica on transferring the domain name to Wix by the end of December
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Discussion about adding a “marketplace” on the website or Facebook for paying members
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Voting on current positions:
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President: Moe Mohlmann, Pat moved to pass a unanimous ballet, approved
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Vice President: Caprice Smith has stepped down, Jeannine Kelley has volunteered, Moe nominated Jeannine, Pay seconded
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Secretary: Jody Ashton volunteered to stay on, Mark moved to keep Jody, unanimous vote
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Treasurer: Pat Hendrickson has volunteered to stay on for one more year, Caprice has volunteered to assist Pat, Moe moved a vote
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Director #2 Jody moved to add Mark Baden to the position, unanimous vote
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By-laws and Constitution Change
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Tricia moved to approve the change, Pat seconded it
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Jody will make the changes and email them out to members
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Proposed additional language is highlighted:
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Article V: Officers and their duties
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Section 1: Elected officers shall be: President, Vice-President, Secretary, Treasurer and three Directors
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Section 2: The regular elected officers shall comprise of the Executive Board.
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Officers will serve a one year term (with a limit of four consecutive years.)
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Directors serve a three year term and are voted in consecutive years.
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CONTINUED/ON GOING BUSINESS ITEMS:
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Moe was contacted about sponsoring the National Show held in Oregon in July 2019
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All of the Northwest Clubs have been asked to sponsor
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$1,000 is the suggested sponsorship
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Moe will send out an email for Members to vote on it
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We need to consider donating $150 to go towards youth dairy goat classes at the local fairs
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Moe will send out an email for Members to vote on it
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Handbook for the show: Moe will contact Russ regarding this idea
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Russ sent Moe and Pat a copy of his Dog Show handbook
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Discuss having a basic goat care clinic/showmanship for our April Meeting
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Moe is working on getting a venue and clinic presenters
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Discuss paying for a stall at the local fairs to display our club info…still in the works
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Jody and Mark will create fair displays
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A fair list and sign up sheet will be ready in the spring
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Jeannine will create a banner design so we can get a banner made for the shows
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Show information: Pat is working with Jeannine on the Show…Thank you Jeannine
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Exhibitor Fee on the Show entry form: being removed from the form
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Stall cleaning fee: we will add one dollar per entry to cover fair clean up expenses
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Can we re-assign pens if people don’t show up at a certain time?
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Add to Show info: If you are a ‘same day’ entry you may not get a stall?
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Correspondence and bills:
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Moe needs a check for paper towels for the renting of Shaggy Aggy’s
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Next meetings:
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January 5th DHIA class at Tumwater Timberland Library
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January 26th Education Workshop at Centralia College
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February Member Meeting: Possible Vet Visit
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Saturday, February 16th at 11:00-1:00
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Shaggy Aggy’s 6315 183rd SW Rochester, WA 98579
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April Member Meeting: Showmanship
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Saturday, April 13th @ 11:00-1:00
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Adjournment:
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Pat moved to Adjourn the meeting at 12:50 pm, Dorothy second it
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September Meeting 2018
SWWDGA Meeting Agenda
September 15, 2018
Call to Order: Mark Emrich called the start of the meeting 11:25am
Attendance: Jody Ashton, Jeannine Kelley, Mark Emrich, Ann Moelhman, Pat Henrickson
Reading of the Minutes:
* Read by Jody, Mark moved to approve and Moe second
Treasurer's report
* Savings: $3111.44
* Checking: $4287.64
* Show Expenses:
Reports of special committees:
* Show Report (Pat):
Unfinished Business:
* Handbook for the show: Moe will contact Russ regarding this idea
New Business:
* Secretary of State Annual Report Due...Jody will take care of this
* Attraction to the Club??? Speakers...
* Show Sponsors need to turn in their prize early
* Can we work together with the NW Oregon Conference?
** Mark will contact the Secretary of that Conference
* Discuss having a basic goat care clinic in April
** Moe will work on getting a venue and clinic presenters
* Discuss paying for a stall at the local fairs to display our club info
** Jody and Mark will create fair displays
** A fair list and sign up sheet will be ready in the spring
* Discussion about changing/adding information about setting term limits on the officer positions
** Next time we have a meeting with a quorum we will vote on it
* A copy of the By-laws and Constitution needs to be posted on our website
* Advertising on the AI Clinic
** People shouldn’t be advertising on the Club website without some type of donation to the Club.
We are a non-profit organization and we should be mindful of this.
* Show information: Pat will do the Show one more year. She needs to train someone!
** Exhibitor Fee on the Show entry form: being removed from the form
** Stall cleaning fee: we will add one dollar per entry to cover fair clean up expenses
** Can we re-assign pens if people don’t show up at a certain time?
** Add to Show info: If you are a ‘same day’ entry you may not get a stall?
Correspondence and Bills:
* Pat needs the receipt from the lunches at the Show
* A 'thank you' note is being sent to Mary Chilton for her donations to the Show Raffle
Next Month's Meeting:
* October 27th (Saturday) from 1:00 to 3:00 at the Chehalis Timberland Library
Adjournment:
* Jody moved to Adjourn the meeting at 1:05pm, Mark second it
February Meeting 2018
SWWDGA Meeting Agenda
February 10, 2018 11:00 @ Jody Ashton's place
In attendance: Jody Ashton, Jeannine Kelley, Marsha Hickman, Mark Emrich, Caprice Smith, Tricia Ermert
a) Call to order by President, roll call of Officers, reading of minutes
* Call to order 11:00 by Caprice
* Read the minutes: Jody motioned to approve the minutes, Mark E. seconded
b) Treasurer's report
Checking: $1939.67
Savings: $2830.74
Petty Cash: $5.14
Total: $4775.55
c) Reports of Officers and standing committee
* Show Committee: May 19th
** Jody will contact FFA Chapters for youth to come be extra hands for show day
** Mark E: Questions...
*** Do we have a Show book?
*** When are contacts made?
*** Are there other venues we could look into using?
d) Reports of special committees
* Show Raffle and Auction:
** If you have items for the Raffle and Silent Auction contact Jody or Jeannine
** We have letters for local businesses...contact Jody if you need one for your favorite local business
* Collaboration with other Washington/Oregon Goat Clubs
** Caprice reached out to them and nobody got back with her
* "Come to the Farm" Caprice is making an account for this site
** Not going to use this option
e) Unfinished business
* Outreach/Education: What and When?
* Insurance details for meetings?
* County Fairs are not being sanctioned: No Reports Available
** Pat H
** Kris H
** Moe M
f) Correspondence and bills
* Caprice is sending out a card for a fellow member.
g) New business, including new assignments, programs and/or speakers
h) Discussion or reports of interest
i) Adjournment
* 12:04 pm Caprice motioned, Mark seconded
j) Social hour
Upcoming Meetings:
* March 10th: Pre-Show Meeting at 1:00 pm
** Location:
Bernita Narvaez house
22515 190th St East Orting, WA 98360
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January Meeting 2018
SWWDGA Meeting Agenda
January 13, 2018 12:00 @ Rochester Middle School
In attendance: Pat Hendrickson, Jody Ashton, Jeannine Kelley, Marsha Hickman, Kristina Hafey, Mark Baden, John Rhondes, Rachael Heinrich, Nancy LaMott, Pam Gailey-Iselin, Becky and Mark Emrich, Russ Robinson, Ann Moelhman, Caprice Smith, Bill Moomau
a) Call to order by President, roll call of Officers, reading of minutes
* Call to order 12:00 by Moe
* Read the minutes: Moe motioned to approve the minutes, Mark E. seconded
b) Treasurer's report
Checking: $1815.00
Savings: $2830.74
Petty Cash: $5.14
Total: $4650.88
Mark E. motioned to approve treasurer's report, Moe seconded
c) Reports of Officers and standing committee
* Show Committee:
** Kathy Pandell: 3rd judge
** All the Show Sponsors have been covered
** Mark B asked to change the time and to adjust ring size to accommodate goats in milk and save time for judges
** We need to add a comment in the Show Rules about judges comments after a certain number of goats in each show
** Bill M brought in some older trophies for us to use for the show
** We need to make sure we have people to set up pens again
** We need to charge more than $5 for the pen clean-up for those people who use straw and don't clean it up
d) Reports of special committees
* Show Raffle and Auction:
** If you have items for the Raffle and Silent Auction contact Jody or Jeannine
** Nancy LaMott is donating a doeling for the Silent Auction
* Collaboration with Northwest Washington Dairy Goat Clubs
** Caprice is looking into the idea of sponsoring something for their show
* "Come to the Farm" Caprice is making an account for this site
e) Unfinished business
f) Correspondence and bills
g) New business, including new assignments, programs and/or speakers
* County Fairs are not being sanctioned: Moe asked what we can do to help
** Could we match the judges fee? $150 towards judges fee
** Moe will contact Thurston County Fair about attending one of their meetings to get info (Moe and Kris H will attend a meeting)
** Pat will contact Julie Pirtle from SWW Fair about sanctioning details
h) Discussion or reports of interest
i) Adjournment
* 1:26pm Becky motioned, Nancy seconded
j) Social hour
Upcoming Meetings: Times and Location TBD
* February 10th: General Meeting (Jody Ashton's place)
* March 10th: Pre-Show Meeting ( Moe is looking into a location)